Responsibilities

• Maintain reception area, direct visitors, and manage guests / employees access in the office
• Manage the office diary, co-ordinate, and schedule appointments / meetings as needed, ensuring all parties are kept well informed
• Manage office supplies (stationary, groceries, equipment, toiletries)
• Manage space planning within the office (office renovations/ moving of departments, office equipment, drawing office layout & requesting offers from a range of suppliers)
• Manage conference rooms and ensuring correct set up and resources
• Manage insurances and required licenses (including Fire and First Aid)
• Establish internal office procedures, policies, operations and communicate them effectively to employees and visitors
• Support HR (employee birthdays, company events, employee culture, onboarding)
• Monitor budgets (including tracking expenditures and providing reports)
• Meet with special interest groups or individuals on behalf of executives
• Provide assistance to the Executive related to high end complex tasks
• Assist with internal projects
• Establish a highly organized filing system, correspondence, and other records
• Provide on-going administrative support to office staff as needed
• Receive all internal & external mail, sort and distribute to concerned official accordingly
• Distribute professional correspondence and memoranda as assigned and or respond when deemed necessary
• Organize all necessary travel arrangements for management, employees and or clients (flight bookings, hotel accommodation, transport, visa entries etc)
• Point of contact with the landlord and third-party vendors (managing contracts, invoices etc)
• Ensure that overall office management reflects and displays the company’s corporate image & values
• Performs wide variety responsible and confidential administrative and secretarial duties with diligence and care
• Assist the CEO and management with business and personal related matters
• Set up entry / parking cards for employees

Experience and Qualifications

• At least 2 years’ experience in a similar role
• Experience in travel bookings and diary management
• Excellent written and verbal communication in English and Greek
• Competent organizational and multi-tasking skills
• Familiarity with office organization and optimization techniques
• Familiarity with building and company legislation and third party vendors
• Fully proficient with MS Office
• Display both integrity and professionalism
• Accuracy, reliability, and accountability
• Ability to be in touch when there are urgent issues
• Commitment to help people and provide the highest level of support

What we offer

• Competitive remuneration package based on qualifications and experience
• Flexible working environment
• Flexible working hours
• Company lunch on Fridays
• Referral Bonus Scheme
• On-going team building & corporate events
• Development opportunities in a fast-growing environment
• Participation in the Company’s Medical Scheme & Pension Plan from first day of Employment
• Participation in the Company’s Group Discount Scheme
• Continuous personal development and international training opportunities

Squared Financial offers equal employment opportunities for all job seekers. Encouragement of equality and of equal opportunities is a fundamental priority of our company during the interview selection process and during employment.